Author Instructions for Oral Presentations
- Presenters shall respect the allocated time (see the technical program: 35 min for some plenary talks only, 25 min for all other talks) per presentation. This is the total time and includes 5 minutes for questions and discussion.
- Please take into account that the meeting room is quite large, the presentations should contain clear information with appropriate font (and image) size that is legible from the back of the conference room.
- You can use your own laptop for presentations. The PC needs to be equipped with the VGA connector. (You can check the shape of the connector here.) If your PC has a different type of connector, you are requested to bring an appropriate adapter by yourself.
- You can also use a PC (Windows 10) provided by the LOC. In order to avoid incompatibility problem of your presentation material with our computer, you are requested to upload your presentation file in PDF format via the EasyChair system by 17:00 on the day before your presentation date. If your presentation material contains special contents such as movies and animations, we strongly encourage you to present it with your own laptop.
- Just in case your own laptop computer cannot be connected properly, we recommend you to bring your presentation material in PDF format with your USB stick.
- Presenters are kindly requested to be present in the meeting room at least 10 minutes prior to the start of the session and to make their presence known to the chair of the session.
Presentation Material Submission Instructions
- Log in to the EasyChair system for SCTC2018.
- If you are asked your role in SCTC2018, please select "program author".
- Find your talk, for which you are about to submit a presentation material, from the talk list, and click the "View or Edit" link.
- Click the "Upload slides" link in the upper right corner.
- Upload your presentation file in PDF format from the upload field.
- If you needs to revise your presentation material, you can update it until 17:00 on the day before your presentation date. For any revisions to be reflected after this deadline, you need to make a presentation with your own laptop computer.
Author Instructions for Poster Presentations
- Presenters at the poster sessions shall bring their own printed posters. It will not be possible to print a poster on site.
- The size of a poster board will be 90 cm in width and 180 cm in height. Presenters are requested to print their posters within this size.
- Each poster is assigned to a poster board numbered from 1 to 40.
- Each poster number corresponds to the poster board number and the poster board layout is shown on a sheet distributed in your conference bag.
- Student papers are marked with a red ribbon on the corresponding poster board.
- Posters are on display for a full day. Set-up your poster between 8:00 and 8:45 in the morning. And, please help us by removing your poster before 19:00 in the afternoon.
- Mini-oral sessions by the volunteers in the poster sessions will take place in a room down the hall on the 2nd floor.
- Authors are strongly encouraged to produce a full-size poster rather than using multiple smaller (e.g. A4) sheets.
- Presenters shall be available near their poster for the duration of the dedicated poster sessions, except for an allocated time for their mini-oral presentation, in order to present their work and answer the conference participants questions.
- Please display the presentation number prominently in the title area of the poster.
- Limit to use of text sparingly. Use pictures, cartoons, and figures rather than text wherever possible. Bright colors will greatly enhance the poster and draw the attention of the viewers.
- Make your poster as self-explanatory as possible, so that attendees can understand the essence of your poster also in your absence outside the scheduled poster session.
- Check that the poster is clearly readable when standing 2 meter before the poster board. The size of the characters in your text should be accordingly.
- You should print the poster as large as possible within the maximum dimensions of the board.
- Authors can quickly view other posters in the nearby area where posters of similar topic are presented, however always keep an eye on your own poster and be available for attendees.
- It is NOT acceptable to merely post a simple copy of your paper. Such papers will be marked as "no-show" presentations.
Guidelines of Best Poster Awards
- Throughout the three-day poster sessions, two winners are selected by the voting by the non-student registered participants of the conference.
- Best poster award in the student section should be selected from the posters presented by students who are the first authors.
- Blue and red sheets found in the conference bag are the voting papers for the Best Poster Award selected from general presentations and from student presentations, respectively. The general presentations include those by students.
- Non-Student registered participants can vote for up to six candidates by filling out each blue and red sheet.
- Each voting paper is for each different candidate.
- The deadline of the voting is the end of the poster session on June 28. A box for the voting sheets will be prepared on the registration desk.
- The two winners of the Best Poster Award receive at the closing of the conference on June 29.